Food Inventory


We have many instances of this, as an example, we’ll use a long time donor.  ( According to the feedback of our donors- the REASON the donation process works easily is that we work hard to make it easy! )


Donated food includes leftovers from events, products affected by labeling regulations or manufacturing glitches, expired coupons or code dates, test-market products, and food drive collections. Donating surplus food inventory can be safe, efficient, and cost-effective. It reduces warehouse storage and disposal costs.


Please, please please: CONTACT US WITH ANY QUESTIONS !

How The Donation Process works at Waste to Charity:

1. Identify items, packaging, quantity and possible outlets.

2. Determine logistics: Is the donor able to truck the item to our spacious warehouse in Florida, or do we need to arrange one of our partner organizations to INVEST precious transportation dollars.

3. Prepare paperwork, schedule pickups- account for all items.

4. DOCUMENT the donation- The IRS requires us to document the product donations ( In Kind Inventory or ” In-Kind ” inventories donation ). We prepare a donation form prior to pickup, provide copies of the shipping documentation, and then send each donor a receipt for use in the taxes.

( Copies of our “Donation Form”, Examples of Shipping Manifests, Bills of Lading, Our Donation Receipt forms, and completed IRS 8283 Forms can be found HERE , although this is redundant- when you work with us- you’ll be receiving a custom version of each )

f8283humbnail8283 form IRS Noncash Charitable Contributions Form for In-Kind giving provided by

According to the feedback of our donors- the REASON the donation process works easily is that we work hard to make it easy!

Just like any other part of business: It is the fabric of Relationships which allow Inventory to move-

All inventory managers and purchasing agents might agree with us on one point: and that is, the more you know about the PEOPLE and PROCESS of any partner, the easier it is to make things happen.

When we are first contacted by a company, we move quickly to understand what they do, how they do it, and why they are willing to bequeath ( donate ) these assets to us.

Sometimes, it’s a company experiencing growth- not enough warehouse space to house food items, and simultaneasouly bring in the new.

Sometimes, it’s precisely the opposite, a company on the downturn, or worse yet, closing- the assets have not been selling at the target price, and the company is cutting their losses: holding on to a few truckloads of last season’s wares simply doesn’t make sense: donation becomes attractive on both a moral and practical basis.

Donors we are familiar with often receive 72 hour service- and most of them are unlikely to be reading this paragraph: they have known us so long a system of sorts has been set up , and since they have had a number of years of experience with us, donation becomes just one more job aspect: and as such the managers give the order “ We think it’s time to clear out the warehouse- go call Waste to Charity to set up a truck”. Of course we are nopt privvy to all that goes on with out donors- we are merely giving examples of what we have read and heard during our experience.

Waste to Charity has successfully been accepting donations, and providing quality products to those in need around the world for the past five years. We dedicate our time, energy and resources to helping the under served population by soliciting donations from both corporate America and individuals alike and redistributing them to those in need. We are a non-profit organization whose goal is to make a difference in the world by partnering with both business and individual members.

Acceptable inventory donations range from excess, obsolete and end-of-the-season merchandise.

Having a surplus of assets is an issue that affects just about every company in the after-market. This surplus or excess inventory takes up valuable warehouse space and can create various hidden expenses, such as insurance, maintenance, depreciation and even taxes. Organizations who donate merchandise to Waste to Charity can clear
out warehouse and retail space, earn federal income tax deductions and avoid liquidation nightmares.

When deciding whether or not to liquidate your food stock, it is important to keep in mind that if you liquidate your food or ingredient items, you may be setting yourself up to be undermined with the discount selling of your own products. Discount houses may buy up your liquidated food stock and compete against you, which can greatly affect your regular set prices. Instead, by donating your surplus inventory you can take advantage of federal income tax deductions, which could add up to twice the initial cost of the items. Donating simply makes good sense for corporations; not only does it make economic sense, but your generous contributions  give back to the society and community as a whole, offering a helping hand to those less fortunate. Waste to Charity provides organizations with the peace of mind that their donations will be handled by experienced staff who will get them to where they are needed most.


These donation scenerios  include food product overruns and foods nearing expiration dates. For decades corporate America has been an advocate of philanthropy, and Waste to Charity makes it easier for managers, CFO’s and CEO’s
to make a difference in the world by simply donating their surplus of stock.


In-Kind Food Donation Form Instructions

When a donation is received all of the following information must be completed and forwarded to the Waste to Charity, along with any documentation and/or titles, within 2 business days of the Date of Transaction.

Donor Information

This section is required to properly process Acknowledgement letters.

* IRS Regulation Section 170 (f) (12) states that a Social Security Number or a Tax I.D. # is Required. * Donor Name: If donation has registration or title the donor name must be the same as the title and the signature. Donor Address:

This is the address to which the donor would like his or her Acknowledgement Letter mailed.

Donor Anonymous:

This box must be checked if donor wishes to be anonymous. An Acknowledgement Letter can still be processed and the donor remains anonymous in Foundation publications, just complete above Donor Name and Address Line.

Donation Information

This information is required for inventory, donation records and for processing Acknowledgement Letters. Gift Description: Description of Gift. Please, include as much information as possible. (Such as 1992 Ford, Econoline, 390CID V8, C-6 Trans or HP Deskjet model 960c) Identification Number: Any number associated with the identification of any individual product. (Such as VIN#, Serial#, Warranty#, etc.)

Value: Waste to Charity can NOT establish a value of a donation. All values must be established by the donor.

Date of Transaction: Some donations must be processed in a limited amount of time (ie, titles). The date of transaction starts the donation timing record.

Signatures Donor Signature: The donor agrees that all information provided is correct. Ensure Donor signs title

and/or registration. Recipient Signature: The recipient accepts the before mentioned donation on behalf of Waste to Charity.


To donate Restock Inventories to Waste to Charity, just click the appropriate link:

1. Non-Food Inventory

2. Food Inventory



Business Donors:

1. Determination Letter ( From The IRS ) We are a 501 C3 Organization

2. Inventory Donation fax Form. Perfect to printout and fax to us! 

3. IRS Publication  561 “Determining The Value of donated Property”

4. IRS Publication 526 IRS Publication ” Charitable Contributions “ 

5. IRS Publication 544 IRS Publication ” Sales and Other Disposition Of Assets” 

6. IRS Form 8283 “Non-Cash Charitable Contributions” 

7. For Accountants: Frivolous Tax Arguments- a short, somewhat funny read.


Individual Donors:

1. Real Estate Sale 2 charity. This Publication shows how selling Real Estate to Waste to Charity      can get you some money, as well as a great tax deduction!
2. Car boat truck form. This form is used, if you want to print out and fax us a description of your offering! Or use our online for here
3. IRS Publication 526 IRS Publication ” Charitable Contributions ” 
4. IRS Publication 544 IRS Publication ” Sales and Other Disposition Of Assets” 
5. IRS Publication  561 “Determining The Value of donated Property” 
6. IRS Form 8283 “Non-Cash Charitable Contributions”

Please download and complete these forms in PDF format. These forms are placed here for your convenience- They are in Adobe Acrobat Format; To get Adobe acrobat reader
(free download), click here



Food Inventory Business Corporate Donations

Expiration Date:

what is irregular about this product?

why is this product being donated?

Diffeent types of food:

Refrigerated? Frozen? Produce?

How is it packaged? Expiry date?

Business Donations

Food Donations – Please fill in all fields for prompt service

*These are required fields

UPC Label

Best By

Sell By

Country of origin


Qty Available

How is it Package

When is it available?

Units / Case?

(If applicable) Date on Individual Units?

Cases / Pallet?

(If applicable) Date on case?



Company Name*

Contact Person*

Contact Phone*






Shipping Address (If different)

Shipping Contact name

Shipping Phone # and Extension

Shipping Hours

Our company is able to provide delivery of these items  Yes  No